Automated outreach for link building agencies
Link building outreach, run by AI. Delivered as closed deals.
Bring the publishers you want to reach for each client campaign. Pitchzo emails them, follows up and negotiates inside the limits you set. When a deal closes you get the publisher's contact and the agreed terms. Nothing left to chase.
- Sends from your own mailbox
- Approval before any deal closes
- Every email logged with its reason
Illustrative data. Names and numbers are examples.
- Per client isolation
- Separate campaigns, sites and block lists for every client workspace.
- Your mailbox, your name
- Google Workspace, Microsoft 365 or SMTP. Publishers reply to you.
- Nothing closes without you
- Deal approval is on by default and every price is checked before send.
- Full audit trail
- Every email in and out is stored with the rule that produced it.
Built for agencies
The outreach seat you do not have to hire, train or replace.
Most agencies run link building through a VA, a spreadsheet and a shared inbox. It works until the person leaves or the client count doubles. Pitchzo turns the whole job into a campaign brief and a status board.
Every client in one workspace
Separate campaigns, offered sites, budgets and do-not-contact lists per client. One login for your team, with seats per plan.
Set the limits once
Ceiling, strategy, follow-ups, send window. The campaign runs inside those limits and stops to ask when something falls outside them.
Proof you can put in a report
Each deal comes with the publisher contact, the terms, and the full thread. Export it for the client, or let them log in and see it.
How it works
Four steps. Two of them are yours.
- 1You
Brief the campaign
The client site, what you will offer (link swap, paid up to a ceiling, or swap first then paid), follow-up count, send window and the mailboxes to send from.
- 2Pitchzo
Add your publishers
Paste the domains, one per line, or upload a CSV or Excel file. Add the editor's email if you have it.
- 3Pitchzo
Outreach and negotiation run
Emails and follow-ups go out inside your send window. Replies are read, classified and answered. Counters stay inside the ceiling.
- 4You
Approve the closed deal
You get the publisher's email, the agreed terms and the full thread. Pay the publisher, send the content, mark it published.
Negotiation, with guardrails
The AI writes the words. Your rules decide the numbers.
An example thread from a paid placement campaign with a $250 ceiling. Every message Pitchzo sends is annotated with the rule that produced it.
Guest contribution for GrowthDeskDaily
growthdeskdaily.com, Northwind SaaS campaign
- SDay 1Sara at Lumen Digitalwritten by Pitchzo
Hi James, I run content partnerships for a B2B SaaS client. Your piece on customer onboarding is close to what we cover. Do you take contributor articles, and if so what are your guidelines, turnaround and any fee?
Opening email asks the qualifying questions up front instead of pitching blind.
- JDay 2James, GrowthDeskDaily
We do. 1,200 words minimum, one dofollow link in body. The fee is $340, usually live within 5 to 7 business days.
- SDay 2Sara at Lumen Digitalwritten by Pitchzo
Thanks James. $340 is above what we have for this placement. We run recurring campaigns across several clients and can commit to a deeper 1,500 word piece. Could you do $210 for that?
Quote $340 is above the $250 ceiling, so the policy engine chose to counter. The number came from the campaign rules, not the model.
- JDay 3James, GrowthDeskDaily
I can do $245 for a 1,500 word article with one link.
- SDay 3Sara at Lumen Digitalwritten by Pitchzo
That works. To confirm: in-body dofollow link, 1,500 words, live within 7 business days, payment on publication. I will send the draft this week.
$245 is inside the ceiling. Terms are confirmed, then the deal goes to the agency for approval.
Campaign rules used in this thread
- Strategy
- Paid placement
- Opening price
- $210
- Hard ceiling
- $250
- Link requirements
- Dofollow, in body
- Max counter rounds
- 3
- Approve before closing
- On
What you receive
- Publisher name and email: [email protected]
- Agreed price, word count, link type and deadline
- Payment method the publisher stated
- The full thread, every message the AI sent and why
Controls you keep
Autopilot, with a hand on the wheel.
Hard price ceiling
The AI can counter and accept, never above the number you set.
Approval before closing
On by default. Nothing is agreed until you say yes.
Swap first, then paid
Try a link exchange, fall back to a paid offer if the publisher declines.
Follow-ups you choose
Three by default at day 3, 7 and 14. Set 0 to 6.
Do-not-contact lists
Global and per client. Blocked domains are never emailed.
Send window and daily cap
Business hours in the publisher's timezone, with a limit per mailbox.
Mailbox warm-up
New mailboxes start at a few emails a day and ramp up weekly.
Auto-pause on health
Bounce rate or complaints rise, the campaign stops and tells you.
Compared
Against the two ways agencies do this today.
| Outreach VA or freelancer | Link marketplace | Pitchzo | |
|---|---|---|---|
| Who picks the sites | The VA, from their own list | A fixed catalogue | You, from your own list |
| Negotiation | Inconsistent, depends on the person | None, list price | Rules based, inside your ceiling |
| Cost model | Monthly salary plus publisher fees | Marked up placement fees | Flat subscription, you pay publishers directly |
| Visibility | Weekly spreadsheet | Order status | Every email, every reason, live |
| Runs across clients | |||
| Stops itself when something looks wrong |
Full breakdowns: manual vs automated, vs Pitchbox, vs BuzzStream.
Pricing
A flat subscription. Publishers get paid by you, directly.
FAQ
Questions agencies ask before switching
Give every client campaign an outreach seat that never sleeps.
Brief it once. Review the first emails. Approve the deals as they close.
Free to start. No credit card. Sends from your own mailbox.